Update your firm letterhead in Word after a rebrand
Re-convert the new PDF and replace your Word letterhead template — so the firm’s correspondence catches up with the rebrand.
When the firm rebrands, the Word letterhead goes stale
A rebrand reaches further than most firms expect. A merged name, a refreshed mark, a new color, a moved office — and every letter the firm sends is suddenly going out on the old identity. The website and the printed stock get updated; the Word letterhead everyone actually drafts from quietly does not.
The new letterhead usually arrives the way the first one did — a PDF from the design firm. It looks right. But the template the firm writes on, the Word file an assistant built around the old logo months or years ago, still has the previous letterhead baked into it.
Until someone rebuilds that file, the rebrand is only half-finished: the website and the printed stock are new, and the correspondence is not. Rebuilding it by hand is the same work the firm did the first time, with the same result — a logo that drifts a little, a font Word quietly substitutes, an address block that no longer lines up. For a firm that has just paid to get its identity right, sending letters on a hand-approximated version of it is a poor place to stop.
Re-convert the new PDF, replace the template once
Letterhead Lab converts the new PDF letterhead into a Microsoft Word file with the refreshed artwork locked into the header and footer and a clean, editable body. It is the same one-step conversion as the original — no rebuild, no re-typesetting — so adopting the new identity in Word is a few minutes of work, not a project.
Operations converts the new PDF once, opens the result to confirm the crop and the body start position, and saves it over the firm’s shared template — or saves it alongside the old one and retires the old file. From that point, every new letter starts from the rebranded letterhead. With the Multi-page bundle the conversion also produces a .dotx template: Word opens a fresh copy each time, so the master is never overwritten and the version everyone drafts from is unambiguously the new one.
If the rebrand introduced A4 alongside US Letter, or a set of per-office variants, the bundle converts them together. Convert the new PDF, swap the file in the shared folder, and the firm’s correspondence catches up with the rebrand the same day.
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Frequently asked questions
- We already had a Word letterhead — can't we just edit that file?
- It is cleaner to convert the new PDF into a fresh file than to edit the old one. The old template has the previous artwork embedded in its header; a new conversion places the rebranded letterhead correctly with nothing of the old identity left behind.
- How do we make sure everyone drafts from the new version?
- Save the converted file to the shared template folder and archive the old file. The .dotx version in the Multi-page bundle helps further — Word opens a copy of it each time, so the master rebranded template is never edited by accident.
- The rebrand added new office addresses. Does that matter?
- No. Whatever the new PDF shows — new name, new mark, new addresses — is what the converted Word file carries. The conversion reproduces the PDF; it does not need to understand what changed.
- Do we need the designer's source files for the new letterhead?
- No. The print-ready PDF the designer delivered is all the converter needs. It crops that PDF into Word's header and footer — there is nothing to rebuild from source.
- What does it cost to re-convert after a rebrand?
- $39 for one letterhead, or $79 for the Multi-page bundle if the rebrand produced several — A4 and US Letter, or per-office variants — plus .dotx templates and continuation headers.
Try it on your letterhead
Free preview — the PDF stays in your browser. Pay only when you download.