Deliver the letterhead in Word with the brand package

The brand package has a gap

A brand or identity project delivers a thorough package: logo files in every format, color specifications, type guidance, and a print-ready letterhead PDF. Then the client asks the question that always comes: can we also get the letterhead in Word, so we can actually write letters?

It is a fair request, and the package genuinely is incomplete without it — a print PDF is not something the client can type into. But the usual answers are both bad. Rebuilding the letterhead inside Word means substitute fonts, floating text boxes, and a layout that drifts the moment the client edits it. Sending only the PDF leaves the client to solve the problem themselves, which often means a cheap online converter that mangles the design. Either way, a file that does not represent the studio’s work ends up in the client’s hands with the studio’s name attached.

A Word file that matches the design

Letterhead Lab closes the gap without a rebuild. Run the print-ready PDF you already produced through the converter and you get a Microsoft Word .docx with the letterhead locked into the header and footer.

The typography is yours, untouched — it is placed as a high-resolution image, not reconstructed from fonts the client may not have. The Word file looks like the PDF because it is the PDF’s artwork, in a document the client can write in.

That makes the Word letterhead a real deliverable. Include the .docx in the handoff next to the logo files and the print PDF, and the letterhead part of the package is genuinely finished — no “please don’t move the logo” caveat in the email. Take the Multi-page bundle and you can hand over a .dotx template instead, so the client opens a fresh copy each time and cannot save over the master the studio delivered.

It takes a couple of minutes per letterhead and adds a finished item to the package rather than an apology. For studios doing this across a roster of clients, the Studio plan turns it into a standing part of the service — see design agencies.