Letterhead Lab

Nonprofit letterhead template for Word

A left-aligned letterhead with a boxed mark, the organisation name and mission line, and the mailing address set right. The tagline slot is sized for the line every 501(c)(3) needs on a donor letter: your nonprofit status and EIN. Free .dotx download in US Letter and A4.

Word document on a nonprofit letterhead: a boxed mark beside the organisation name, a donation receipt typed beneath.
Nonprofit · .dotx · US Letter + A4

What’s in the file

  • Boxed initials mark, name + mission line, address block right; continuation header for page two
  • Footer repeats the 501(c)(3) status line so it prints on every page of a receipt
  • Sample donor acknowledgement letter in the body

The US Letter file downloads right away and the A4 link appears beside it. We email both, plus a 10% code for converting your own letterhead. No spam, unsubscribe any time.

Or convert your own PDF letterhead into a Word template — free preview, the PDF never leaves your browser.

About this nonprofit letterhead template

This nonprofit letterhead template prints your 501(c)(3) status and EIN in the footer of every page, so every donor receipt and grant letter carries them, including page two of a multi-gift receipt.

A nonprofit letterhead does compliance work. Donors need a written acknowledgement for gifts of $250 or more, naming the organisation and stating whether any goods or services were provided in return.

The header is left-aligned: a boxed initials mark, the organisation name and a mission line, with the mailing address set right. Continuation pages carry a slim header with the name and page number. The sample body is a donor acknowledgement letter with the IRS wording already in place.

Replace the initials, the name, the mission line and the EIN, and save it as the template every staff member and volunteer uses. Board letters, grant correspondence and appeal letters can all go out on the same file.

More on who this suits: Letterhead Lab for nonprofits.

How to use this letterhead template in Word

  1. Download the .dotx

    Pick US Letter or A4. A .dotx is Word’s template format: double-clicking it opens a fresh, untitled document based on the letterhead, so the master is never overwritten by accident.

  2. Put your name on it

    Double-click the header area at the top of page one, select the sample name, address and tagline, and type yours. The rule, spacing and page-two header follow automatically. Press Esc or double-click the body to get back to the letter.

  3. Save it where Word looks for templates

    To edit the master itself, open Word first and use File → Open on the .dotx. Save As with the .dotx type into Documents\Custom Office Templates (Windows) or the Templates folder Word offers on Mac, and it appears under File → New → Personal.

  4. Type the letter

    The body is a plain Normal style: Georgia 11pt, 1.15 line spacing, one-inch side margins. Replace the bracketed placeholders and the sample letter, and the letterhead stays put on every page.

More free Word letterhead templates

See all five templates side by side →

Updated

Frequently asked questions

Does a nonprofit letterhead have to show the EIN?
There is no rule that letterhead must show it, but donor acknowledgement letters are much more useful when they do, and grant makers often ask for it. Putting the 501(c)(3) status and EIN in the footer means every receipt and grant letter carries it without anyone remembering to type it.
What should a donation acknowledgement letter on this letterhead say?
The organisation's name, the amount of a cash gift or a description of a non-cash gift, the date received, and a statement that no goods or services were provided in exchange (or a good-faith estimate of their value). The sample letter in the template already contains that wording; replace the bracketed placeholders.
Our nonprofit has a designed logo and letterhead. Should we still use this?
No. If you have a designed letterhead PDF, convert it so Word uses the real design: Letterhead Lab places the artwork in the header and footer at full resolution and keeps the body clean for typing. The preview is free.
Is this Word letterhead template free?
Yes. Leave an email address and the download starts; the links are emailed to you too, with a 10% code for converting your own designed letterhead later. No account and no card. The same email unlocks all five templates.
Which versions of Word open the .dotx file?
Word 2013 and later on Windows and Mac, Word for the web and Word on iPad. It also opens in LibreOffice Writer and Google Docs, though Google Docs merges the first-page and continuation headers into one.

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