Letterhead Lab

Small business letterhead template for Word

A centred classic: company name letter-spaced in a serif, an italic line for what you do or since when, a short centre rule and the address in one tracked line. Works for a shop, a studio, a practice or a family firm without looking like a form. Free .dotx download in US Letter and A4.

Word document on a centred small-business letterhead: company name in capitals, an italic tagline, a letter typed beneath.
Small business · .dotx · US Letter + A4

What’s in the file

  • Centred name, tagline and contact line on page one; name and page number on page two
  • Rule and tagline colour set once in the header — change it and the whole letterhead follows
  • Sample customer letter in the body

The US Letter file downloads right away and the A4 link appears beside it. We email both, plus a 10% code for converting your own letterhead. No spam, unsubscribe any time.

Or convert your own PDF letterhead into a Word template — free preview, the PDF never leaves your browser.

About this small business letterhead template

This small business letterhead template is a centred classic: the company name letter-spaced in a serif, an italic line for what you do or how long you have done it, and a short rule above the address, telephone and email on one line.

Most small businesses need a letterhead for a handful of jobs — quotes, order confirmations, letters to the bank or a landlord, a reference for a former employee — and a centred layout suits all of them.

The colour of the rule and the tagline is set once in the header. Change it to your brand colour and the whole letterhead follows. Continuation pages show the company name and an automatic page number, so a two-page quote still looks like it came from you.

Type over the sample name, tagline and contact line, then save the file as a Word template so every new letter starts from it. If you trade under a registered company name, add the registration number to the contact line — a UK limited company must show its registered name, number and office on its letters.

More on who this suits: Business letterhead in Word, from your own design.

How to use this letterhead template in Word

  1. Download the .dotx

    Pick US Letter or A4. A .dotx is Word’s template format: double-clicking it opens a fresh, untitled document based on the letterhead, so the master is never overwritten by accident.

  2. Put your name on it

    Double-click the header area at the top of page one, select the sample name, address and tagline, and type yours. The rule, spacing and page-two header follow automatically. Press Esc or double-click the body to get back to the letter.

  3. Save it where Word looks for templates

    To edit the master itself, open Word first and use File → Open on the .dotx. Save As with the .dotx type into Documents\Custom Office Templates (Windows) or the Templates folder Word offers on Mac, and it appears under File → New → Personal.

  4. Type the letter

    The body is a plain Normal style: Georgia 11pt, 1.15 line spacing, one-inch side margins. Replace the bracketed placeholders and the sample letter, and the letterhead stays put on every page.

More free Word letterhead templates

See all five templates side by side →

Updated

Frequently asked questions

What should a small business letterhead include?
The business name, a street address, a telephone number, an email or website, and anything the law where you trade requires. In the UK, for example, a limited company's letters must show its registered name, number and registered office. The contact line in this template has room for three or four parts.
How do I add my logo to the template?
Double-click the header, put the cursor above the company name and use Insert, then Pictures. Use a PNG at least 600 pixels wide or an SVG so it prints sharply, and set the picture's wrapping to In Line with Text so it stays centred.
We had letterhead printed by a designer. Can I get that into Word?
Yes. Ask the designer or printer for the PDF and convert it with Letterhead Lab: the artwork goes into Word's header and footer exactly as designed, and the body stays clean. You preview it free in your browser before paying.
Is this Word letterhead template free?
Yes. Leave an email address and the download starts; the links are emailed to you too, with a 10% code for converting your own designed letterhead later. No account and no card. The same email unlocks all five templates.
Which versions of Word open the .dotx file?
Word 2013 and later on Windows and Mac, Word for the web and Word on iPad. It also opens in LibreOffice Writer and Google Docs, though Google Docs merges the first-page and continuation headers into one.

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